Employment and Contract Opportunities
Request for Proposals Number: RFP-2011.007
MEETING MANAGEMENT SOFTWARE SOLUTION
Issue date: January 20, 20120
Closing Time: Proposal must be received before 4:00 Pacific Time on February 7, 2012
Background and Summary of the RequirementsThe Islands Trust is seeking proposals from proponents for the supply, installation, delivery of user training, hosting, and on-going maintenance and support of a meeting management software solution.
The meeting management software solution the Islands Trust is seeking would provide the following:
• simplify and automate all aspects of the meeting process for all Islands Trust meeting bodies;
• flexibility to allow for the different approval streams and decision making processes. As well as satisfy the varying meeting requirements for different bodies;
• handle all aspects of the meeting process including agenda preparation, agenda approval, agenda production, meeting recording, notification to staff regarding follow-up actions required and all relevant web-posting steps;
• agendas in an accessible format for review and downloading by trustees and staff during their meetings;
• flexibility to accommodate meetings in locations that may not have internet connection or that may not have a reliable power supply;
• allow for addition of new and emerging technology and electronic features such as audio and/or video recordings of the meetings tied to the minutes;
• a seamless interface with our website for a user friendly and easily searchable public database of all agendas, documents, and minutes
Click here to view the Request for Proposal document.
Click here to view the Response Template
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